A city supervisor was fired on Monday after officials discovered that the employee allegedly altered timecards for a seasonal worker during the summers of 2011 and 2012 resulting in the worker receiving as much as an extra $7,000, according to the Office of Administration.
The discovery was made on July 31, Administration Director Michael Handler said, and the discrepencies were then reviewed by an internal auditor. After an interview with the supervisor, it was learned that the employee added hours to the seasonal worker's time cards "in an effort to make the pay commensurate with what he had incorrectly promised the seasonal employee at the time of his hiring."
When the seasonal worker was first hired, the supervisor said he promised that the worker would receive an hourly rate that was higher than what Human Resources ultimately approved. To compensate, the supervisor decided to make up the difference by entering extra hours onto the seasonal worker's timecard.
Both the supervisor and the seasonal worker fully cooperated with the investigation, Handler said, and the seasonal worker was cleared of any wrongdoing. City officials turned the evidence against the supervisor over to the on Aug. 9, which will decide whether criminal charges should be filed.
To prevent similar incidences from occurring again, Handler said that city supervisors will no longer be able to edit timesheets without entering comments as to why they're being altered. Managers will also now be required to approve each employee's timesheet individually as opposed to approving them in batches.
The city will also work with Kronos, the electronic time and attendance system company it utilizes, to further improve the system. The city will also seek approval from the Board of Finance to conduct an external audit that will review the incident and possibly expose additional weaknesses to the Kronos system.